Iron Mountain Clean Start Assessment

ASSESSMENT

Do you need a Clean Start?

If you're gearing up for a workplace transformation project and are wondering how to clear out your current workspace, Iron Mountian can help.
 
Take this assessment to see if you're ready for a Clean Start.
Begin The Assessment

Organization Name

Iron Mountain Contact Information

Name
Title
Email
Phone

Customer Contact Information

Name
Title
Email
Phone

Question 1: Select a vertical.

Healthcare
LIfe Sciences
Banking
Insurance
Law Firm
Federal Government
State and Local Government
Education
Manufacturing
Other

Question 2: Select the number of your employees.

0 - 100
100 - 500
500 - 1,000
1,000 - 2,500
Over 2,500

Question 3: What is the square footage of your workplace? If you have more than one location select multiple.

Less than 1,000 square feet
Less than 1,000 square feet
Less than 1,000 square feet
1,000 - 2,000 square feet
1,000 - 2,000 square feet
2,000 - 3,000 square feet
2,000 - 3,000 square feet
3,000 - 4,000 square feet
3,000 - 4,000 square feet
4,000 - 5,000 square feet
4,000 - 5,000 square feet
Over 5,000 square feet
Over 5,000 square feet

Question 4: What is your organization's primary driver for pursuing a workplace transformation project? Select all that apply.

Less than 1,000 square feet
Real Estate Change
Real Estate Change
Records Compliance
Records Compliance
Digital Transformation
Digital Transformation
Other
Other

If you selected "Other," please specify:

Question 5: Is your current workplace meeting the needs of your business?

Yes
No

Question 6: How are your records stored? Select all that apply.

Less than 1,000 square feet
File Cabinets
File Cabinets
Boxes
Boxes
Open Shelves
Open Shelves
Additional Storage Types
Additional Storage Types

Question 7: Where are your records stored? Select all that apply.

Less than 1,000 square feet
Onsite, in our office
Onsite, in our office
Onsite, in an external building
Onsite, in an external building
Offsite, in a self-storage facility or family home
Offsite, in a self-storage facility or family home
Offsite, with a qualified vendor
Offsite, with a qualified vendor

Question 8: Are your files stored in other formats? Select all that apply.

Less than 1,000 square feet
Yes, on data tapes
Yes, on data tapes
Yes, film-based media
(microfilm, fiche, x-rays)
Yes, film-based media
(microfilm, fiche, x-rays)
Yes, blueprints or oversized file formats
Yes, blueprints or oversized file formats
No
No

Question 9: As it relates to paper records, please pick one of the options below to estimate volume.

Boxes
Files
Cabinets
Cubic Feet

Based on your selection above, what is the estimated volume of your records?

Question 10: Do you have a Records Retention Schedule?

Yes
No
Yes, but we struggle with adoption
No, but we have one in development

Question 11: How often is your Retention Schedule evaluated and/or refreshed?

At least once a year
Every other year
As-needed according to new regulations
It's not updated or we don't have one

Question 12: Does your Retention Schedule manage both physical and digital records?

Yes
No
We have separate retention policies for each record type
N/A

Question 13: Does your organization adhere to established Records and Information policies and practices?

Yes
No
No, but we're developing policies now
We have defined policies, but low adoption rates 

Question 14: Do you securely shred paper records?

Yes, we routinely shred with a certified vendor
We shred regularly onsite 
We shred records as-needed onsite
We do not shred records

Question 15: Does your organization have a clean-desk policy?

Yes
No
Yes, but it's not widely followed
We are trying to establish a clean-desk policy

Question 16: Are your outdated IT Assets securely destroyed by a qualified vendor?

Yes
We remarket our outdated IT assets
We store our outdated IT assets onsite
No

Question 17: Are your records and IT assets destroyed according to a Retention Schedule?

Yes
No
Yes for paper records, no for IT assets
We don't have defined destruction policies

Question 18: Is your organization undergoing a digital transformation?

Yes
No
We consider our organization to be digitally mature
Working more digitally is a current goal

Question 19: How much of your information is created and accessed digitally? 

5% - 20% 
20% - 45%
45% - 70%
70% - 95%

Question 20: What percentage of your current workflows are manual (paper-based)?

5% - 20% 
20% - 45%
45% - 70%
70% - 95%

Question 21: Are your paper records scanned and stored digitally?

Yes
No
We work digitally and scan backfile records as needed
N/A

Question 22: Do you retain the hard-copy originals of digitized documents?

Yes
No
We don't scan any of our paper records
N/A