APPLY RETENTION, PRIVACY & CLASSIFICATION

DIGITIZE/CONVERT/MIGRATE

INTEGRATE WORKFLOW/BPM

LEVERAGE INTELLIGENCE AND INSIGHTS

SECURELY STORE & ACCESS

ENABLE RESTORATION & DISASTER RECOVERY

DISPOSE/RECYCLE

Create Content

TIP

There must be a clear understanding of what constitutes personal data.

SOLUTION

Learn how Privacy Advisory Service can help.

Apply Retention, privacy & classification

TIP

Records containing personal data should be tagged, on creation or receipt, along with their retention rules. With 60% of records being unstructured, meaning records are not in a formal database or file structure, this becomes increasingly crucial.

SOLUTION

Learn how Policy Center can automate document retention and improve compliance. Policy Center is integrated with Iron Mountain InSight^®and Workflow Automation™ powered by Hyland solutions.

TIP

A data flow map should be created to show where personal data resides and how it is shared or moved between applications or repositories; internal or external. This is mandatory for some privacy laws and helps identify sources of breached data.

SOLUTION

Policy Center offers data flow map capabilities.

Experts from our Information Governance Advisory Services will provide support to map business processes that contain personal data.

TIP

Initiate a project to identify legacy records with personal data on microfiche, tape, paper, servers or in the cloud.

SOLUTION

Iron Mountain InSight^® uses machine learning-based classification to identify and tag personally identifiable information (PII).

Content Classification Service uses file analysis technology to, first, identify PII, then either delete what is not needed, migrate it or mask it.

digitize/convert/migrate

TIP

Scan paper documents to determine if they contain personal data, tag them and, if no longer required, destroy them.

SOLUTION

Learn how Document Scanning Services can help you digitize.

Leverage Secure Shredding Services to dispose of physical information that is no longer needed.

TIP

Transition data off of microfiche and tape as well as off of other media and formats to enable access and compliant management of personal data.

SOLUTION

Learn how Data Restoration and Migration Services can help.

Integrate Workflow/BPM

TIP

As information moves through your business workflows you need an easy way to identify retention requirements. In the age of increased privacy regulations, keeping everything forever is no longer an option.

SOLUTION

For custom workflows, use Iron Mountain InSight^® with retention rule capabilities.

For pre-built workflows leverage our Workflow Automation™ powered by Hyland solution with retention rules capabilities.

Leverage Intelligence & Insights

TIP

Advanced technologies analyze your unstructured and structured data and gives insight into where PII is located.

SOLUTION

Iron Mountain InSight^® uses machine learning-based classification to identify and tag personally identifiable information (PII).

Content Classification Service uses file analysis technology to, first, identify PII, then either delete what is not needed, migrate it or mask it.

Securely Store & Access

TIP

Ensure personal data is securely stored on-site or off-site.

SOLUTION

Begin with a Clean Start^® assessment to identify the best place to store your information.

Iron Mountain InSight^® Essential Edition stores your digital documents.

Offsite Records Storage keeps your physical assets secure.

TIP

Enable quick access to documents with personal data to comply with privacy laws such as the "right to be forgotten".

SOLUTION

Data flow maps in Policy Center help you quickly see where PII lives.

Use Iron Mountain Connect™ to easily access your information.

Enable restoration & disaster recovery

TIP

It is imperative that you have a data protection backup strategy for personal data.

SOLUTION

Offsite Tape Vaulting transports, stores, manages and retrieves your backup media from a second offsite facility.

Our secure, compliant Data Centers offer easy access to the carriers, cloud and IT services you need.

Dispose/Recycle

TIP

Institute a shred-all program to remove subjective decisions about what constitutes a paper record with personal data.

SOLUTION

Policy Center tells you your retention requirements.

Secure Shredding Services disposes of physical documents.

TIP

Securely destroy or safely recycle IT hardware, IT media, mobile devices, etc., as they may contain both personal data and sensitive company data.

SOLUTION

Learn how Secure e-Waste and IT Asset Disposition can help.

TIP

Destroy digital data as soon as possible after the retention requirement is met. Furthermore, if data is going to be used for machine learning, anonymize personal data.

SOLUTION

Policy Center will tell you what your retention requirements are.

Policy Center is also integrated with Iron Mountain InSight^®.

Our Workflow Automation™ powered by Hyland solutions automatically disposes of documents when they meet their retention period.

Our Content Classification Service uses file analysis technology to identify ROT, delete what is not needed, and migrate or mask it.