Create Content

TIP

There must be a clear understanding of what constitutes personal data.

SOLUTION
Learn how Privacy Advisory Service can help.
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Apply Retention, privacy & classification

TIP
Records containing personal data should be tagged, on creation or receipt, along with their retention rules. With 60% of records being unstructured, meaning records are not in a formal database or file structure, this becomes increasingly crucial.
SOLUTION
Learn how Policy Center can automate document retention and improve compliance.  Policy Center is integrated with Iron Mountain InSight® and Workflow Automation™ powered by Hyland solutions.
TIP
A data flow map should be created to show where personal data resides and how it is shared or moved between applications or repositories; internal or external. This is mandatory for some privacy laws and helps identify sources of breached data.
SOLUTION
Policy Center offers data flow map capabilities.
TIP
Initiate a project to identify legacy records with personal data on microfiche, tape, paper, servers or in the cloud.
SOLUTION
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digitize/convert/migrate

TIP
Scan paper documents to determine if they contain personal data, tag them and, if no longer required, destroy them.
SOLUTION
TIP
Transition data off of microfiche and tape as well as off of other media and formats to enable access and compliant management of personal data.
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Integrate Workflow/BPM

TIP
As information moves through your business workflows you need an easy way to identify retention requirements. In the age of increased privacy regulations, keeping everything forever is no longer an option.
SOLUTION
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Dispose/Recycle

TIP
Institute a shred-all program to remove subjective decisions about what constitutes a paper record with personal data.
SOLUTION
TIP
Securely destroy or safely recycle IT hardware, IT media, mobile devices, etc., as they may contain both personal data and sensitive company data.
SOLUTION
TIP
Destroy digital data as soon as possible after the retention requirement is met. Furthermore, if data is going to be used for machine learning, anonymize personal data.
SOLUTION
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