REDUCE REAL ESTATE COSTS,
SUPPORT A HYBRID WORKPLACE
AND ENSURE SECURITY

with Iron Mountain Clean Start®

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DID YOU KNOW?

of organizations are planning for a workplace transformation project within the next 6-12 months.

WHY ARE ORGANIZATIONS TRANSFORMING
THE WORKPLACE?

They aim for several key improvements:

Expanding remote working options
Expanding or enhancing data/information security
Creating flexible work environments
Digital transformation, incl. hybrid workforce support

re-examining space

Renovating or reengineering
existing space
Consolidating office or
closing branches
Acquiring or expanding into
a new space
Vacating or closing office

MINIMIZING PAPER IS PARAMOUNT

Clearing paper out of the office is a top priority for transformation. What are organizations doing to become paperless or paper-lite?

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53%

Digitizing paper and physical documents

41%

Deploying technology that enables electronic capture of data and information

35%

Conducting an inventory of physical files and documents to determine destruction eligibility
 

33%

Securely destroying physical records and files

DID YOU KNOW?

SENIOR LEADERS PRIORITIZE DATA PRIVACY AND SECURITY, EMPLOYEE SAFETY

As they shift to hybrid workforce strategies, organizations are predictably concerned about information security. Exposure or loss of sensitive and confidential information is a top concern for 41% of respondents.

TOP CONSIDERATIONS WHEN PLANNING A WORKSPACE TRANSFORMATION PROJECT

Protect private and confidential information during a move or other transition
Configure space to keep employees/customers safe while also meeting compliance standards
Set up data
backup and
recovery systems
Digitize files and
records in order
to eliminate paper

Your organization could benefit from transforming workplaces too -- but cabinets overflowing with records, prime real estate consumed with file rooms, and closets and offices stuffed with outdated IT assets, office equipment and furniture make it difficult. Iron Mountain can clear an entire space of all materials.

You need a clean start.

Click on the hot spots below to learn more.

Store or destroy records

Iron Mountain professionals can help you identify records for relocation to our secure off-site facilities where they will be tagged and classified, tracked with RIFD labels, and easy to find when with our Iron Mountain Connect™ web portal.
 
For records that have met retention, you can avoid a potential data breach by securely destroying and recycling paper documents. 
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Relocate file rooms offsite

Offload the management of your file rooms by leveraging Iron Mountain’s expertise, infrastructure and experienced staff.
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Digitize key workflows and image go-forward documents

Our team will work with you to create a document imaging solution designed to achieve your short-and long-term objectives. Our experts will recommend ways to increase efficiency and support a hybrid workplace by managing your information digitally.
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Store art and collections

Iron Mountain provides secure storage, climate-controlled vaults, viewing areas, consultation, installation and project management services for art collectors all over the world.
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Recycle or donate materials
and equipment

Unneeded office furniture, cubicles, equipment, supplies and other assets can be donated to charity, recycled or set for destruction.
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SECURE ASSET IT DESTRUCTION (SITAD)

Avoid the chances of a data breach by having a clear strategy for securely destroying, recycling or repurposing media and other IT equipment.
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TRANSFORM AND IMPROVE COMPLIANCE

The Iron Mountain Clean Start program can also help your organization reduce compliance risk by evaluating current processes and providing guidance on how to standardize policies.

HOW CLEAN START WORKS

Iron Mountain conducts an on-site walk-through of your business and surveys areas for improvements.
You'll receive a summary of
our proposed improvements
to review and discuss with
the cross-functional teams.
Together we'll create a best practice plan to follow and implement across departments to clear up space and transform the organization.